How to Add Printer to Macbook Air? (Quick Guide 2023)

How to Add Printer to Macbook Air? (Quick Guide 2023)

Adding a printer to the Macbook seems very difficult. But it is very simple if you know the steps. It doesn’t matter if it’s your personal computer or for business work. In this article, I will show you how to do it. You can connect the printer using Wi-Fi, a cable, or even Bluetooth. This guide will help you through the process, which will make things like printing boarding passes easy. Printing images, pdf, and documents from a Mac is so difficult if you are not aware of how to add a printer to a Macbook.

First, you’ll need to tell your Macbook about the new printer. This helps your Macbook and printer talk to each other accurately. You can do this in the Print and Fax part of System Preferences.

How to Add Printer to Macbook Air? (Quick Guide 2023)

How can I connect a printer to a MacBook Air?

To use a printer with the Macbook Air, we can follow these simple steps to add it using the Printers & Scanners settings.

1. Connect with a USB Cable:

  • First, I will plug the printer into Macbook Air using a USB cable.
  • Then, I check for any updates for the printer’s software on the manufacturer’s website.
  • I would make sure the printer is set up properly, turned on, and free of errors.

2. Connect using Wi-Fi or Network:

  • If the Macbook Air and printer share the same Wi-Fi network, the printer might be automatically available.
  • We check for any updates specific to the printer model, especially if it supports AirPrint.

3. Add a Wi-Fi Printer:

  • In this way, we will open the System Preferences and go to the Printers & Scanners section.
  • Click the “+” button to add a printer.
  • If the printer supports AirPrint, we can directly select it from the list.
  • If not, then we can download the required printer drivers from Apple servers.

4. Add a Printer via IP Address:

  • We get the printer’s IP address, protocol, model, and queue name if applicable.
  • Then, open the System Preferences and navigate to Printers & Scanners.
  • Click the “+” button, then choose the IP tab.
  • After that, we enter the printer’s IP address and other details.
  • Select the correct protocol and add the printer.

5. Connect a Bluetooth Printer:

  • We just make sure the Macbook Air has the latest macOS version.
  • And, turn on the Bluetooth-enabled printer.
  • Then, we open System Preferences and go to Printers & Scanners.
  • We click the “+” button and choose our printer from the list.
  • Pair the printer using Bluetooth Preferences or a tool like ToothFairy.

6. Complete the Setup:

  • Once my printer is added, I will make sure it’s selected as the default printing device.
  • I Test the printer by printing a test page to confirm that it’s working properly.

By following these easy steps, we’ll be able to efficiently set up the printer with Macbook Air, ensuring that the printing tasks are efficient and without any difficulty. 


In the end, adding a printer to a Macbook is very easy and helpful for all printing things. We can connect in different ways like using a cable, Wi-Fi, or even Bluetooth.  But all you have to do is just follow the steps which I write in this article. Once you follow these steps we will be able to connect the printer to Macbook Air. And you can print things like paper and pictures without any trouble. This setup makes printing from the MacBook Air super easy and helpful.

Frequently Asked Questions (FAQs)

If the printer isn’t being recognized, then try this: First, turn off the printer by unplugging it, then plug it back in to see if that helps. Check the connections to make sure they’re set up right. If everything looks good, install the latest printer driver. This can help fix the issue by fixing connections and updating the necessary software.

First of all, Open Settings using Windows + I, and go to Devices > Printers and Scanners. Click on the printer, then select Manage. In the next window, choose Printer properties and go to the General tab. There, we’ll see the printer’s IP address in the Location field. This method helps us easily locate the IP address our printer is using.

Simply go to the taskbar and click the Search icon. Type “Printers” in the search bar, and pick “Printers & scanners” from the results to open the settings. Next to “Add a printer or scanner,” select “Add device.” Following these steps will help us to find and add a printer to the computer.

Willaim Faulkner

About Author

I’m William Faulkner, author of LaptopsU, a laptop & MacBook review blog. I’ve been writing about laptops & MacBook for over seven years now and I love it! In my reviews, I try to provide accurate information on the specs of each laptop & MacBook, as well as my opinion on how it performs.

I thrive on finding new laptops & MacBook to review and helping people make informed buying decisions. If you have any queries you can get in touch with me through following social media accounts.

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